To add screenshots to your documentation, you'll first need to open up an article, then you can use your hotkey combination to grab parts of your computer screen.
A recommended workflow is to answer the question being asked in the article's title using screenshots. Just grab parts of the screen that walk the reader through the steps. So, in this example, we'll be grabbing screenshots of the steps necessary for creating a user account.
Click the "Checkout" icon
When you hover your mouse over the title of an article, an icon appears with an arrow pointing up - that icon means, "I want to edit you." Our term for it is "Check out." We think of it as checking the article out from the cloud and onto your desktop computer.
Note: When you're done, you'll check it back into the cloud. Compare it to a library - you check out a book to take it home. When you're done, you check it back in. Same thing here. You are checking an article out from your online library and taking it "home" to your desktop computer. When you're done with it, you can check it back in to the online library for safe keeping.
A checked out article
When the article is checked out, this is what it looks like - a blank canvas, waiting for you to write beautiful screenshot documentation.
While the article is open, navigate over to your web app (or whatever it is you want to grab screenshots of). As you take screenshots, they will be automatically pasted to this opened article.
Take a screenshot
In this guide, I'll show you how to capture screenshots by documenting an email application, called MailChimp. You don't have to use MailChimp - you can use whichever application you need to document (e.g. Blackboard, YouTube, Excel, Your own homemade app).
Click your hotkey combination, click and drag your mouse, press Return
When I click my hotkey combination (mine is Shift + Command + 4 at the same time), the screen turns dark and crosshairs appear. This is normal. Now all you need to do is click your mouse and drag the cross-hairs around - you are indicating what I want to take a screenshot of.
If you want to resize the area, drag the corners or the side. If you want to relocate the area and keep the width and height, you can click i the middle of the selected area and drag it around.
When you're ready to capture a screenshot, click Return/Enter.
Grab as many screenshots as you need
Answer the question in the article's title with as many screenshots as you need. Simply go through the steps, grab a screenshot using your hotkey combination, and your ScreenSteps article is automatically copying and pasting them in the order you took them.
ScreenSteps is different than PowerPoint or Word in that each image is contained within a step (hence the name, ScreenSteps). You can add more images to a step if you'd like, but I recommend having each step explain a step in the process.